IOA Student Handbook

The IOA Handbook is divided into the following sections.

Is Online Learning for me?
General Information
Summer School Guidelines
Indiana Online Academy Responsibilities 
Enrollment / Registration
Tuition
Technology, Textbooks and Class Materials
Password and Login
Final Exams
Credit
IOA Incomplete Policy
Withdrawal 
Class Cancellation
State Curriculum Requirements
IOA Acceptable Use Policy
Code of Conduct
Cheating and Plagiarism
Grading Criteria


Is Online Learning for me?

 

 

Online learning is a great fit for many students, but it's not right for everyone.  Please read through the list below to determine if IOA is right for you:

 

  • The student must have an active e-mail address, daily Internet access and
    possess computer skills to include working knowledge of Microsoft Word, Excel and PowerPoint or similar programs. It is strongly recommended to have high speed cable or DSL internet access.
  • The student must be self-motivated and self-disciplined.
  • The student must be able to make a personal commitment to the class.
  • The student must be an independent learner
  • The student must have good time management skills.

IOA recommends that a student participate in only one to two classes per session unless the student is home bound or using the program for alternative education.

 

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General Information

 

  • Students can work on their IOA class anytime, anywhere that they have Internet access - at home, school, or a library, anywhere!
  • Each student will receive a confidential user-name and password.
  • Each course has a teacher / instructor guiding students through their journey.
  • Students complete lessons at their own pace and submit them to their teacher/ instructor through a secure website.  Students have a maximum of 16 weeks during the school year and 7 weeks during the summer to complete their coursework.
  • Students have online discussions and/or chats in a secure environment.
  • Final exams are proctored at the student's home school of enrollment or another specified testing location.
  • Credit for each class is granted by the student's home school of enrollment.
  • All IOA Courses are accredited and designed according to Indiana state standards. Content meets and exceeds standards for each subject area.


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Summer School Guidelines

 

    Online learning provides flexibility for students to enjoy their summer and earn high school credits. Students work at their own pace and time within the Summer School parameters. Online learning requires a significant commitment of time and effort in order to be successful. Self-motivation and good time management are essential. Online classes are definitely more convenient and flexible, but are in some ways more difficult. During Summer Session, the time commitment is even greater due to the condensed time frame of the class. Students should plan on spending approximately 16-20 hours a week (approximately 3-4 hours daily) per class.

    Students who are traveling, attending camps, or plan to be away from their virtual class for more than 2 consecutive days during the Summer Session should notify their instructor (once they are in the class) of the dates they will be absent. There are a few guidelines a student MUST follow specifically during the Summer School session.

    Student Responsibilities
    • Summer Session registration window is April 8 through June 6, 2013.
    • If the student is not sure they will pass their class, proceed in registration for the class, and select "CHECK" as the payment option. If the student does pass the class, notify IOA of the student's withdrawal.
    • Payment can be made online when the student registers or a check can be mailed to the IOA office at 6036 Lakeside Boulevard, Building A, Indianapolis, IN 46278. Payment is due by June 10th.
    • IOA offers one (1) Summer School session: June 10 - July 25. (July 22-25 final exams)
    • All course work must be completed by July 20.
    • Final exams are July 22, 23, 24 and 25. Final exams will be scheduled at the student's high school.
    • Due to the condensed time frame of the Summer Session classes, students will only be allowed to take a maximum of TWO (2) Summer Session classes.
    • Students will NOT be able to enroll in both PE I and PE II. Students may enroll in only one (1) PE class.
    • If the student plans to take TWO Summer Session classes, they must register for both classes before registration closes on June 6. Students must work in BOTH classes concurrently (at the same time).
    • While it is not recommended, if a student enrolls in both semesters of:
      Algebra I or II
      American Sign Language I, II

      Geometry
      Chinese

      Chemistry
      Spanish I, II, III
      Students must complete the first semester by June 28th to be eligible to move on into the second semester and complete it by July 25th.


    Student Progress & Withdrawal Procedure Students are given 6 weeks to complete their class(es). The 7th week is reserved for Final Exams. Students must be actively participating in all classes by June 24, 2013. Students are able to work on their own time and pace, but must progress on a consistent basis to successfully complete the class(es) within the 6 weeks. The withdrawal policy is as follows:
    • Should a student choose to withdrawal from a class before June 24, 2013 there will be no penalty. A "W" withdraw will be reported to the student's high school and the student will receive a full refund by the end of August.
    • To process a withdrawal, click on "Submit a Ticket" within the student's class and complete the ticket form with the student's name, student's User Name and title of the class.
    • Should a student choose to drop a class after the 15 day withdrawal period, no refund will be issued. A failing grade will be reported to the student's high school.
    • IOA students must complete the Student Training Unit and at least 20% of the class assignments by JUNE 24. Students who do not meet this requirement will be automatically withdrawn from the class, and a Withdraw will be reported to their school of enrollment.
    • If a student is automatically withdrawn, they may petition the administration office to be reinstated within three (3) days of being withdrawn.
    • Students must have at least 40% of the class assignments completed by June 29. Students who do not meet this requirement will be placed on Academic Probation. Alert Messages will be sent to the parent/guardian warning of the student's potential failure.


    Summer School Final Exams
    • Final Exams will be administered at the student's home school of enrollment July 22-25 (depending on the school's schedule). Students will be able to register for a date/time to take the Final Exam or access the school's arrangements for final exams after June 29th through their student account.
    • If the student elects not to take the exam at their school on the designated dates then it is the student's responsibility to schedule the exam at an alternative location.
    • If the student is not near their home high school when they are ready to take their final exam, they can choose to take the final with a proctor where they are visiting. Typically a local library is a good option, a tutoring center, community college or any other educational center.
    • The proctor must contact the IOA through "contact us" on the IOA web site requesting the password to unlock the exam. Please have the proctor contact the IOA office at least 24 hours before the student's scheduled exam. The proctor's email must be an identifiable extension such as 'lib' for a librarian or 'edu' for a college.
    • The student may also choose to take their exam at the IOA office. The student MUST register online by selecting the IOA office. Driving directions to the IOA office are posted there as well.
    • If the student does not take the final exam, the student will fail the course.
    • Final exams MUST be taken by July 25, 2013 . THERE ARE NO EXCEPTIONS.


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Indiana Online Academy Responsibilities

 

Student Responsibilities
  • IOA students must contact their instructor by telephone or email within the first 7 days of enrollment.  The instructor's phone number can be found on the Announcements Page located inside each class.
  • IOA students must complete the Student Training and at least 12% of the class assignments (20% during Summer School) within the first 15 days of enrollment.  Students who do not meet this requirement within the first 15 days will be automatically withdrawn from the class, and a Withdraw will be reported to their school of enrollment. 
  • Students are given 16 weeks to complete the class.  Students that do not make progress toward completion during the 16 week period will fail the class.
  • During Summer Session, students are given 7 weeks to complete the class.
  • Students must have at least 40% of the class assignments completed by the midpoint of the class (8 weeks during fall/spring - 3 weeks during summer).  Students who do not meet this requirement will be placed on Academic Probation with alerts sent to the school counselor and the parent/guardian.
  • Target dates for work completion are set by the instructor to help students progress through the class in a timely manner.
  • Students should check their IOA email daily.
  • Students should consider that an online class requires additional time and effort. Time management is essential. Online classes are definitely more convenient and flexible, but are in some ways more difficult. Students should plan on spending approximately 8 hours a week working, logging in at least 5 times a week for each class.  During Summer Session, the time commitment is even greater due to the condensed time frame of the class. Students should consider 16-20 hours per week during the Summer School session.

Student Online Learning Tips
  • Communication - Most of online communication is done through writing.  It is vitally important in an online class that you communicate well, because your instructor cannot see the look on your face or hear your voice.  You will be responsible for being persistent about asking questions or asking for help when you don't understand something. 
  • Time Commitment
    • Make sure to “pace” yourself in order to finish the class on time.
    • Commit up to 8 hours per week to work on a class. (Remember:  traditional classes meet approximately 5 hours per week.)  During Summer Session, the time commitment is even greater due to the condensed time frame of the class. Students should consider 16-20 hours per week during the Summer School session.
    • Set deadlines for yourself and follow them!
    • Schedule regular study times during the week.
    • Regular, short periods of working time are better than long stints of cramming.
  • Reading – Because almost all of the directions and information in an online class is in the form of written words, it is very important that you read both carefully and thoroughly.  Also keep in mind that your instructor will be reading what you write just as carefully, so take care to proofread what you have written before you submit it!
  • Participate – In an online class, it is not enough just to log in.  You need to “speak up” so that your instructor and your classmates know you are there!  That means asking questions, reading and sending e-mail, and posting your comments, questions and concerns on the message boards.
  • Patience – As much as you may want your question answered right away, you will often have to wait up to 48 hours for a response from your instructor.  Please try to be patient.  Make a note of where you left off in the assignment, where you had a question, and go on with something else until your question has been answered.
  • Internet & Computer - Make sure that your Internet connection and computer are both working and stable!  Have a plan “B” if it is not – where else could you go to work?  Is the public library or school an option?  “My computer crashed” is not an acceptable reason to drop or fail your online class.
  • Syllabus - Become familiar with the class syllabus and timeline information that is found within the class.  You are responsible for knowing about and meeting the deadlines and requirements!
  • Backup - Save a backup copy of all assignments that you create in Microsoft Word, Excel and PowerPoint.  You may be asked to revise or edit your work and re-submit it.
  • Don't give up! – Some students may find taking an online class very challenging for a number of different reasons.  Be persistent about trying again and asking for help.  Ignoring a problem will never make it go away!

Parent Responsibilities

Parents are always encouraged to participate in the educational process of their children. The Indiana Online Academy welcomes parent participation and can provide access to the online environment as well as updated information concerning student progress. During registration, if the parent provides a different email than the student's email address, the IOA system will automatically establish a Mentor account for the parent and email the access code to the parent's email on the day the class begins. Parents may contact instructors via phone or email.  Parents may also request a “Mentor” account; this is called an Insight Window.   The instructions for gaining access to this account are found on the IOA website, indianaonlineacademy.org/MentorInsightWindow.aspx. Should there ever be any concerns, please do not hesitate to contact the instructor.


Counselor Responsibilities

The school counselor has a very important role in the IOA enrollment process. Not only do they assist with class selection and the decision making process for high school students throughout Indiana, counselors are the main source of contact for all IOA inquiries.

  • Counselors should make sure that each IOA student is aware of the registration process, time commitment and IOA policies before the student registers for a class.
  • The counselor that approves enrollment of a particular student in IOA becomes the building contact person for the students that they recommend.
  • The counselor is made aware of the online registration process as well as submitting an approval via e-mail of the registering student.
  • Counselors, or their designee, are required to proctor final exams for IOA students enrolled at their specific high school. IOA students take the final exam on a computer from the high school in which they are enrolled. All finals are online and will have passwords that are available to the enrolling counselor through the IOA counselor portal.
  • IOA instructors will contact the counselor during the semester to discuss any concerns and/or problems with any particular IOA student.


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Enrollment / Registration

 

The Guidance Counselor approval is an imperative part of the IOA registration process.

  1. Meet with your guidance counselor to determine if an IOA class is an option for you.
  2. Complete the online registration.  http://indianaonlineacademy.org/register.aspx
  3. Payment can be made online by credit card or mail a check to CIESC - IOA, 6036 Lakeside Boulevard, Building A, Indianapolis, IN 46278. Payment must be made in full by the 15th day of the class.  The student's account will be automatically deactivated if payment has not been received.
  4. Once the student clicks SUBMIT on the registration form, an e-mail is generated to the selected counselor for his/her approval.
  5. The student will receive an e-mail notification upon the Guidance Counselor's approval.
  6. Students will receive a user name & password on the day that their course begins.  Students will be contacted by their instructor during the first week of their course.


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Tuition

 

Please refer to the school list to determine the cost associated with your school. 

Credit Cards (Visa & MasterCard) are accepted online during the registration process.  Payment must be made in full by the 15th day of the class. The student's account will be suspended until full payment has been received.

If the student is paying by check, the check should be payable to CIESC and the students name should be noted in the memo area.  Checks should be mailed to:


CIESC

Attention: IOA

6036 Lakeside Boulevard, Building A

Indianapolis, IN  46278


Schools who are participating in the State Reimbursement Program during the summer will be able to offer classes classes at a discount. Please check the school listing for the fee associated with your school. Typically the Summer School tuition is $50 per student, per class. Be sure to check the school list to determine if your school is eligible for a Summer School waiver. Please contact your school counselor for more information.


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Technology, Textbooks and Class Materials

 

IOA students must have basic computer skills as well as the following:


  • Daily access to the Internet
  • A functioning e-mail address
  • Microsoft Office (Word, Excel, PowerPoint) or access Open Office or Google Docs

In most cases, online textbooks and/or reference materials are used. Students may be assigned a password that needs to be kept confidential. Online textbook fees may apply.  Additional class materials may be necessary for some courses, and will be the student’s responsibility.  Advanced Placement students may be required to purchase a textbook.  Discount internet sites will be provided for purchasing suggestions.  Check the Course Syllabus for Required Materials BEFORE beginning the class.


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Password and Login

 

The student’s user name and password is provided to the student at the beginning of each class. The student’s login information is e-mailed to the student's e-mail account provided at the time of registration.  Students must have an active e-mail account at the time of registration in order to receive their login information.


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Final Exams

 

Students must take all final exams in person on a designated date in a proctored environment.  Typically, the exams are proctored at the home school of enrollment or at another specified testing location, such as a public library. Students must contact the IOA office to arrange their final exam if they are not able to take the exam at their school.


Final Exam FAQ's

  • All required assignments, quizzes, tests, etc. must be completed before taking the final exam.
  • IOA students must pass the final exam with a 60% or better in order to receive credit for the course, regardless of the students' prior coursework grade.
  • IOA students must complete a "Student Evaluation" prior to taking the final exam.  Upon completion of this evaluation, the final exam will be automatically "unlocked."
  • Final exams must be completed during the allotted time frame.  Students who attempt to continue working on the final exam after that time has ended will be penalized.
  • During the final exam, IOA students are permitted to use tools such as calculators, pencil, paper, class notes if they are specified by the course instructor.  Students who attempt to use such tools during the final exam without specific permission from the instructor will be penalized.
  • The final exam may NOT be printed out.  Students must complete the exam on the computer during the allotted time frame.


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Credit

 

The classes are equal to 1 credit hour and are awarded by the student's home school of enrollment.


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IOA Incomplete Policy

 

Although an Incomplete Policy is in place, the student should still attempt to finish by the targeted completion date. To remain flexible and allow for the many individual needs that exist for online students, there is a structure in place that will motivate students to finish in a timely manner. The student grade will not be penalized if an extension is approved.  Students who do not complete the class by the end of the extension period will fail the class.  No other extensions will be granted.

On rare occasions, an extension may be granted based on the following guidelines:

  • The student must be at least 60% completed with the class.
  • The student must demonstrate that progress is still being made toward completion of the class.  There may not be any long periods of inactivity.
  • The instructor’s approval is required for an extension.
  • The instructor will determine the length of the extension to be granted.  The extension of time may be no more than 30 days.
  • The final exam must be taken within 10 school days from the date of the extended completion date at the school of enrollment.

 

There will be no extensions granted during the Summer Session.

 

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Withdrawal

 

  • Should a student choose to withdrawal from a class within the first 15 days, there will be no penalty as long as they have completed the withdrawal request which is a link found within the class and contacted their instructor.  A “W” withdraw will be reported to the student’s high school as the grade.
  • Should a student choose to drop a class after the 15 day withdrawal period, no refund will be issued.  A failing grade will be reported to the student’s high school.
  • IOA students must complete the IOA Student Orientation and at least 12% of the class assignments (20% during Summer School session) within first 15 days of enrollment.  Students who do not meet this requirement within the first 15 days will be automatically withdrawn from the class, and a Withdraw will be reported to their school of enrollment. 
  • Students must have at least 40% of the class assignments completed by the midpoint of the class (8 weeks during fall/spring - 3 weeks during Summer).  Students who do not meet this requirement will be placed on Academic Probation with alerts sent to the school counselor and the parent/guardian.
  • Students are given 16 weeks (7 weeks during Summer) to complete the class.  Students that do not make progress toward completion during this period will fail the class.


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Class Cancellation

 

The Indiana Online Academy reserves the right to cancel any class offerings listed as being “offered” when enrollment does not surpass an acceptable level.


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State Curriculum Requirements

 

All IOA Classes are designed according to Indiana state standards. Content meets and exceeds standards for each subject area.


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IOA Acceptable Use Policy

 

Participation in the Indiana Online Academy (IOA) provides students with opportunities to learn, engage, communicate, and develop skills that will prepare them for work, life, and citizenship.  IOA is committed to helping students develop 21st century technology and communication skills.  IOA’s technology curriculum recognizes the FCC’s Children’s Internet Protection Act (CIPA) standards and includes an emphasis on online safety.
This Acceptable Use Policy outlines the guidelines and behaviors that all users (administrators, teachers, students and parents) are expected to follow when participating in the Indiana Online Academy program.

 

  • All technologies provided within the IOA websites are intended for educational purposes.
  • Users are expected to communicate with appropriate, safe, mindful, and courteous conduct.
  • All activity within the IOA course Learning Management System website may be monitored and retained.
  • Access to online content via the IOA websites may be restricted in accordance with IOA’s policies and federal regulations, such as the Children’s Internet Protection Act (CIPA).
  • IOA makes a reasonable effort to ensure students’ safety and security online, but will not be held accountable for any harm or damages that result from use of IOA websites.
  • Users of the Indiana Online Academy program are expected to alert IOA’s administrative staff immediately of any concerns for safety or security.
  • Misuse of the IOA course Learning Management System can result in disciplinary action.

 

Unacceptable Use Examples:

 

  • Use IOA technologies in a way that could be personally or physically harmful.
  • Inappropriate use of the IOA course Learning Management System, video conferencing, online collaboration, message boards, email, telecommunications, texting, Skype.
  • Access, create, send or receive, store, or display obscene or inappropriate images and/or content.
  • Engage in cyberbullying, harassment, or disrespectful conduct toward others.
  • Create or send threatening or libelous communications or communications which include vulgar, abusive, or otherwise inappropriate language.
  • Access or use other individuals' accounts, information, or files without permission.
  • Access to websites, files, or resources using another individual’s passwords without permission.
  • Damage, disable, or otherwise disrupt the operation of the IOA course Learning Management System.
  • Violate any local, state, or federal statutes, including but not limited to copyright law.

 

Violations of this policy may have disciplinary repercussions, including:

 

  • Expulsion from the IOA program resulting in failure of the course.
  • Notification to parent and school.
  • Legal action and/or prosecution.


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Code of Conduct

 

You, your instructor and the other members of your online class are all expected to conduct yourselves with the same level of respect, professionalism and courtesy as you would in a classroom environment.  Any and all communication that is conducted via the phone, e-mail, discussion board or chat room must be done in an appropriate manner and tone.


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Cheating and Plagiarism

 

The temptation to cheat while taking an online class may be especially great; after all, a teacher isn't there to watch you while you complete your work. Be fair to yourself and other students by avoiding the temptation and doing your own work.  We fully expect you to complete all class work honestly. Honesty is the IOA policy!  Cheating involves submitting work in a written assignment or exam that is not your own. Cheating includes:


  • Copying someone else's work.
  • Allowing someone else to copy your work.
  • Having someone else complete your work for you.
  • Using unauthorized material to help you complete your work.

If a class instructor detects cheating on a written assignment or exam, the instructor may recommend, depending on the severity of the cheating, that you receive:

  • A reduced grade for the written assignment or exam.
  • No credit for the written assignment or exam.
  • A reduced grade for the entire class.
  • A failing grade for the entire class (forfeiting all class fees).

Plagiarism is a type of cheating when you steal someone else's work and present it as your own. If you use the ideas, words, or statements of another person or source to support your ideas, you must always give credit to the person or source.  If an instructor detects plagiarism in a written assignment or exam, the instructor may recommend, depending on the severity of the plagiarism that you receive:

  • a reduced grade for the written assignment or exam.
  • no credit for the written assignment or exam.
  • a reduced grade for the entire class.
  • a failing grade for the entire class (forfeiting all class fees).


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Grading Criteria

 

The introduction section of each class will cover the specific grading criteria. A letter or number grade, as well as your instructor's comments, will accompany each assignment returned to you.  You must complete all required assignments and exams before a final grade can be issued.   When you have completed the class, the instructor will calculate and post the final grade within the class for your review.  We will also report your final grade to the high school of enrollment by the end of each applicable semester.

Grading Scale


A+

97– 100

A

93 - 96

A-

90 - 92

B+

87 - 89

B 83 - 86
B- 80 - 82
C+

77 - 79

C 73 - 76
C- 70 - 72
D+ 67 - 69
D 63 - 66
D- 60 - 62


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